Location: On-site, Montgomery, AL
Schedule:
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Monday–Thursday: 8:30 AM–4:30 PM (on-site)
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Friday: 8:00 AM–1:00 PM (remote)
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Duration: 3–5 months
Position Summary
We are seeking a temporary Executive Assistant to provide high-level administrative and operational support to the President of Sutton Planning during her Executive Assistant's maternity leave. This role is critical to keeping daily operations, schedules, and priorities running smoothly. The ideal candidate is organized, proactive, and comfortable supporting senior leadership in a fast-paced environment.
Key Responsibilities
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Calendar Management
Manage and prioritize the President’s daily, weekly, and long-term schedule
Coordinate meetings, prepare agendas, and ensure timely follow-up
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Email Management
Monitor and manage inbox communications
Draft responses, flag urgent matters, and maintain organized email systems
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Travel Coordination
Arrange domestic and international travel, including flights, lodging, and itineraries
Ensure seamless logistics and provide support before and during travel
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Project Management
Track deadlines, action items, and deliverables
Coordinate with internal and external stakeholders to keep projects moving
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Time Management Support
Act as a gatekeeper for the President’s time
Help structure the day to maximize productivity and focus
Required Skills
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High level of discretion and confidentiality
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Proactive and solutions-oriented
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Strong organization and attention to detail
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Clear, professional communication
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Adaptable and calm under pressure
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Excellent judgment and follow-through
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Efficiency in Microsoft Office (Outlook, Teams, Word, Excel, etc.)
Required Experience
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Prior experience supporting senior leadership is helpful but not required
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Strong organizational, communication, and prioritization skills
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Comfortable handling multiple tasks and shifting priorities
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Professional presence and ability to work independently
